AL-Rafidain Journal of Computer Sciences and Mathematics

Abstract

Information and communication technologies are witnessing tremendous developments in today's world. Which allowed many institutions and departments to adopt ICT in their administrative work.
This research discusses the designing of an Electronic Archiving System Based on the Computer Network by using (Visual C #.NET) language and the development of a central database by using (SQL Server 2008). The Ninewa Health bureau has been chosen as a model for completion of the study. To address the problem of the traditional reality experienced by the institutions and departments of the state in Iraq, based on the limited use of information technology, while electronic archiving systems that have become the basic method in the institutions of developed countries.
This system works on converting paper documents and attachments into an electronic format, and saving them in the database within indexed records according to the document number or book. The system also provides an integrated tool for the managing mail, and workflow, as well as the preparation of reports, and great flexibility in the management of system database (backup, update of administrative units as per the applicable structure of the bureau concerned), managing user accounts and granting them access permission.
The study has showed that the electronic archiving system has a positive impact in the fields of administrative works, through facilitating the process of archiving and saving of documents and official correspondence book to provide office spaces consumed in the storage of paper files. As well as reduce the time and effort spent in the search for files. and the ease of exchanging documents through a local network by the adoption of the (client / server) model to connect the sections of the bureau with each other for integrated with the electronic archiving system. The study aims to strengthen the role of archiving to launch the e-government project by improving and simplifying official transactions procedures. Last but not least the research dealt with a theoretical framework on the archiving (concept, components, types), as well as the practical aspect of the analysis and design of the system and explain how it works.
Finally, this research succeed in designing the system, and the system has been tested on real data represented by models of books and official documents in the bureau of Health Nineveh..